Policies and Procedures
Policies Under Review
We will receive public comments on the new policy below through October 12, 2026. Please send comments to policies@odu.edu. Any comments received will be shared with the members of the Policy Review Committee and the designated Responsible Officer of the policy.
1000: General
- 1001: Development, Approval and Maintenance of University Policy
- 1002: Code of Ethics
- 1003: University Responsibility for Compliance
- 1005: Discrimination Policy
- 1007: Travel Risk Management Policy
- 1008: Policy on Title IX and Sexual Misconduct
- 1010: Absence of the President
- 1020: Closure of the University Due to Inclement Weather & Emergencies
- 1021: Emergency Management Policy
- 1050: Business-Related Travel Allowance
- 1051: Business Travel Reimbursement Policy
- 1060: Institutional and Individual Memberships in Professional Organizations and Social Clubs
- 1070: Changes to Names, Addresses and ID Numbers (Employees, Students and Vendors)
- 1100: Development Policy
- 1101: Gift Management
- 1102: Acceptance of Gifts-in-Kind to the University
- 1103: Establishment and Operation of Annual and Endowed Scholarships, Fellowships, and Prizes
- 1500: Delegation of Authority for Contract Approval
- 1600: Solicitation Policy for Employees and Vendors
- 1700: University Demonstrations Policy
- 1800: Notifying the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) of Substantive Change
3000: Administrative Services
- 3001: Responsibility of Budget Unit Directors
- 3002: Authority of the University Audit Department
- 3003: Detection, Investigation and Reporting of Fraud, Waste, and Abuse
- 3004: Policy on University Audit Response Procedures
- 3010: Internal Controls
- 3011: Identity Theft Protection (Red Flag) Program
- 3012: Safety and Security
- 3014: Minors on Campus
- 3015: Unmanned Aircraft Systems (UAS) aka Uncrewed, Drones, Aerials, and Other Powered Model Aircraft
- 3016: University Responsibility for Enterprise Risk Management
- 3020: Whistleblower Retaliation Policy
- 3200: Use and Keying of Facilities and Grounds
- 3220: Policy on the Use of Tobacco and Smoking-Related Products, and Electronic Cigarettes and Vaporizers
- 3223: Environmental Health and Occupational Safety
- 3230: Vehicular Access to University Property
- 3231: Use of Bicycles, Skateboards and Personal Transport Devices on University Property
- 3240: Accident Review Committee
- 3250: Vehicle Use Policy
- 3300: University Telephone System Usage
- 3310: Wireless Service Allowance for University Business
- 3400: Capital Asset Control
- 3500: Policy on the Use of Information Technology Resources
- 3501: Information Technology Access Control
- 3502: Information Technology Infrastructure, Architecture and Ongoing Operations
- 3504: Data Administration Policy
- 3505: Information Technology Security
- 3506: Electronic Mail Policy for Offical University Business
- 3507: Information Technology Accessibility Policy
- 3508: Information Technology Project Management
- 3509: Software Decision Analysis Policy
- 3700: Records Management Policy
4000: Student Services
5000: Academic Affairs
- 5101: Education Abroad International Insurance Policy
- 5201: Individual Research Conflict of Interest and Commitment
- 5340: Export Control
- 5350: Research and Scholarly Digital Data Management Policy
- 5360: Policy on Allegations of Research Misconduct
- 5406: Accommodations for Individuals with Disabilities
6000: Talent Management and Culture
- 6010: Faculty and Administrator Recruitment Funding Procedure
- 6012: Non-Instructional Part-Time Faculty Employment
- 6020: Recruitment/Selection of Classified and Wage Employees
- 6021: Criminal Background Checks
- 6023: Policy for the Use of Non-Research Related Volunteers
- 6024: Wage Employment Policy
- 6026: Visa and Immigration Services Policy
- 6027: Employment Eligibility and Verification Policy
- 6028: Fitness for Duty Policy
- 6040: Classified Employee Leave Reporting Procedures
- 6050:Family and Medical Leave Act
- 6051: Return-to-Work Policy
- 6052: Lactation Support Policy
- 6053: Parental Leave Policy
- 6060: Separation Process for Faculty and Staff
- 6061: School of Medicine Separation Policy for Clinical Employees
- 6130: Policy for Direct Employment of Wage Employees
- 6200: Hours of Work Policy
- 6201: Alternative Work Schedules
- 6202: Telework Policy
- 6220: Conflicts of Interests
- 6301: Bone Marrow and Organ Donation Leave
- 6302: Civil and Administrative Leave for Administrative and Professional Faculty, Classified Staff, and Wage Employees
- 6303: Emergency Disaster Leave
- 6304: Military Leave
- 6305: School Assistance and Volunteer Service Leave
- 6306: Immediate Recognition
- 6307: Sick Leave Policy
- 6308: Annual Leave for Administrative and Professional Faculty and Eligible Teaching and Research Faculty on 12-Month Contracts
- 6400: Tuition Assistance
- 6500: Civility in the Workplace
- 6501: Religious Accommodations Policy
- 6600: Standards of Conduct for Classified Employees
- 6601: School of Medicine Disciplinary Action Policy
- 6602: Classified Employees Grievance Policy and Procedure
- 6603: Drug and Alcohol Policy
- 6604: School of Medicine Grievance Policy